• New BBIA reserve members are Victor Tsang of LocoL, e-business and marketing, and Lars Neilsen of Coldwell Banker
• Betty Hillier suggested that she would be better-suited to a committee – she has selected economic development
• Board members Tom West and Jacques Duplain are our newest official BBIA home-based members

Four committees will be formed:  

• Communications
  Chair Tom Moss (Bev McCrae, Bev Cox, Paul Mosely, Paolo Marcantonio)
  Political advocacy, website and bi-weekly/monthly e-letter update
• Policing
  Chair Jacques Duplain; (Sue Carkner, Cindy Lavigne, Dave Hostettler)
  Representative will sit on Community Safety Partnership Board and report on activity monthly at BBIA Board meeting
• Marketing and Community Events
  Chair Micael Carreira; Vice Chair Jacques Duplain (Patrick Creppin, Kerry Fox, Diane Hostettler, Victor Tsang, Tina Short)
  Local media, contests, chamber relations, Xmas parade, relations with local community and service groups
• Economic DevelopmentChair Willy Bagnell; (Betty Hillier, Anita Vallati, Melissa Neil, Ken Ross, Michel Maillet)
  Promote the development and stability of the Barrhaven business community  

• ED has collected names of interested parties and will contact committee chairs once the committee has 4 volunteers.
• Marketing meets for the second time next week and Communications for the first time the following week.
• Chairs (TM, WB, JD, MC) will coordinate their own meeting schedules.  Monthly reports, when applicable, will be included in the Board meeting agendas.
• ED has forwarded suggested procedures for BIA committees to Committee Chairs.
  

ED to get availability from TM and WB and set up first meetings in next few weeks.

ED to call M. Maillet re. committee as per JD

• ED completed welcome packages and delivered Barrhaven businesses on the last weekend of April. 50 remain to be delivered due to business hours conflict. (Will be delivered on Friday afternoon, May 5th)
• Feedback has greatly increased since the delivery of the materials. Review of new, complete BBIA member database- (copies will be distributed at the meeting) -287 members

• TW to report results from the meeting with City's BIA financial group on April 21st vacant tax rebates, budget surplus, budget and levies and incorporation of BBIA.

• Report on directors insurance
  
  
  
  
  
• BBIA procurement policy was edited as per the changes at the last Board meeting. Copies will be available at the meeting.
  
  
• BBIA to host a breakfast/lunch/dinner event (at Stonebridge Golf) for its members in September with Pierre Polliviere (MP), Lisa McLeod (MPP)- confirmed, Jan Harder (City)- confirmed and Mayor Chiarelli. Suggested round table forum (Q and A). Topics could include federal government business accessibility for bidding process changes, Queens park municipal Act and proposed changes (Bill 53), MPAC, City's Red Tape committee, BizPal, the 2006 fall election, Barrhaven's ward boundary changes in the fall, transportation, the environment, planning, etc.
  
  
• Report on Ottawa BIAs Executive Directors meeting with the City, on April 25th. Present proposed 2006 BIA programs and ad campaigns; City funding

• Upon selection of the hiring committee and approval of the Board, The Baroque Team has been awarded the BBIA website contract for three months including all initial redesign work.
• Beverly McRae will sit on the Communications committee and serve as a communications advisor for press releases, etc., as part of the contract.
• New website is up, still being added to every day, and official launch “press party” will be organized for Thursday, May 18th at 11 am, Ross' YIG Cafe. All Board members are encouraged to attend. Any ideas you have for web content are welcome!

• Green Partnership Program has been released. Board to review application form and discuss feasibility and possible ideas/proposed areas. Copies will be available at the meeting.
  
  
• Mayor Chiarelli is hosting a breakfast for all BIA Executive Directors week of May 22nd.
  
  
• Annual Development Report 2005 conference at Council Chambers on May 23rd.
  
  
• All Ottawa BIA EDs are convening on May 17th to create an Ottawa organization for BIAs- like Toronto's TABIA. This will be a fee based association that will run by volunteers and a part time staff who will collect and forward all relevant BIA info, particularly legislative changes at all levels of government, but particularly the City, effecting businesses.
  
  
  
• A committee volunteer (home-based) has suggested that we post a notice to direct home-businesses to our website, in an effort to sell home-based membership, at the UPS store where many businesses have boxes.
  
  
• Cool Shops Program - Clean Air Foundation; possible participation.
  
  
• Our new address; 900 Greenbank Road, Suite 407 Ottawa, ON K2J 4P6
  
  
• TM and JD suggested that we get a land line in Barrhaven for our contact number.
  
  
  
  
  
• ED presented CHEO fundraiser by Ross' YIG and Southpointe Community Association looking for a sponsorship from BBIA.
  
  
  
  
  
  
  
  
• ED suggested we change our current boundaries to include all of Barrhaven by extending the eastern boundary to Prince of Wales, north to Fallowfield. Will now include South Nepean Business Park.
  Moved by: JD Seconded by: MC -CARRIED-
  
  
• Attendance at Board meetings is kept on a spreadsheet. Board members should provide reason for missed meetings as per BBIA constitution.
  
  
  
  
  
  
• ED reported on OMB ruling that allows a significant commercial development on Strandherd at Temporary Road, well outside the Official Plan boundaries for commercial development. MPP Lisa McLeod to represent BBIA at Legislature to present our case to Minister of Municipal Affairs.

Tues. May 23rd lunch at 11:30

ED posted to website

TM raised concern with the perception at City and possible reduced bargaining power of having ONE instead of 13. ED to clarify that role of Association is administrative and report back

ED to post notice at UPS




MC or JD to attend meeting for CoolShops on May 26th

ED will set up a dedicated number in home office in
Barrhaven on June 27th

Board agreed to have ED post notice to website and email members JD suggested ED draft a clear policy on BBIA donations to fundraisers. ED to circulate policy for review and then vote at next meeting.

ED to draft the request and send to Darrell Cox





ED will draft standard absence letter for use by Board members when they cannot attend a meeting, to be filed.



ED to send report, petition and information letter to Board ED to post to website